About departments
What are departments?
In Celery, departments are considered a part of your company that does not necessarily have to correspond to a cost center.
Within Celery, an employee can only be linked to one department or position but can be added to multiple cost centers. You can find more information about this in our section on cost centers.
How do I create a department?
The number of departments you can create is unlimited. You can create it in 2 ways:
When you create an employee or want to link an employee to another department, you can enter the department of your choice within the employee. If it does not yet exist, it will be created and you can use this department in the future. Celery will assign a code to the department itself.
Another way is to furnish it. This is the most commonly used method based on your organizational chart.
Go to Employer / Departments and press the green add button.
Now you can create departments. Under code you can enter a unique department code of up to 10 characters. These may be letters, numbers and special characters. But it's a required field, so you can't leave it empty.
Next, you give the department a name. The name is also a required field that must be filled in.
If the department is a sub-department of a higher-level department, you can specify this as well. Under "Main Department," enter the department that is the parent department.
Do you already know which employees fall under this department? If so, you can easily and quickly link the employees by adding them through the "Add Employees" option.
| Departments can always be added later, but it is better not to change or delete them, otherwise the history will no longer be displayed correctly. |
General Ledger Numbers Deviating from the Standard Setup
Within departments, it is possible to deviate from the standard chart of accounts that you have set up. You can find more information about this in our section on general ledger numbers.
If desired, you can set up a unique chart of accounts for each department. You do this by creating the deviating general ledger accounts. Then, within the department, you can add the general ledger number and specify which wage code should be posted to it. Your payroll journal entry for the department will then be recorded according to your preferences.
Reports
Many different reports can be requested from departments. For the relevant reports you can choose from 1, several or all departments.