About general ledger (GL) accounts and numbers
As a standard feature Celery includes more than 70 general ledger accounts.
All existing wage codes are linked to a general ledger number to make it possible to immediately generate a correct salary journal after payroll processing.
The general ledger accounts included in the standard feature can easily be replaced by your own general ledger accounts.
In addition, it is also possible to enter various general ledger accounts per department for the same wage codes.
Changing existing ledger numbers
When starting a new company in Celery, it is useful to first change the existing general ledger accounts to your own account schedule before the first payroll run is made.
If there are already processed payroll runs in which the ‘old’ general ledger number is included, you can change the general ledger numbers, but then the entire history will change as well.
In the reports tab you will see the new general ledger numbers after changes. The ‘old’ output remains in the documents tab. This is because they contain PDF files and they are not adjusted without reopening and closing the payroll run again.
If you want to leave the history as it is, choose to create new general ledger numbers and link the relevant wage codes to them.
Go to Employer and then to the general ledger numbers tab.
Open the general ledger code, for example, net wage as shown below:
Suppose you have a general ledger account 11080 net wages to be paid in your chart of accounts. You can easily adjust and save this. The wage code is already linked and you do not need to do anything about it.
From now on, wage code 1000 will be included in the wage journal entry on general ledger number 1100. This way you can adjust all general leger accounts and add or remove wage codes if necessary. If there are a number of general ledger accounts remaining that you have not been able to adjust, you can add new general ledger numbers yourself and add the desired wage code(s).
Create new general ledger number
Press add. After this you can fill in everything and save it. The general ledger number is then immediately active.
