About General Ledger (GL) Accounts and Numbers
Celery comes with more than 70 general ledger accounts already set up.
Every wage code is already linked to a general ledger number. This means that after you run payroll, Celery can create a correct salary journal right away.
You can replace the standard general ledger accounts with your own accounts. You can also set different general ledger accounts per department, even for the same wage codes.
How to Create a New General Ledger Number
If some general ledger accounts are left over and you couldn't change them, you can create new ones instead.
- Click Add.
- Fill in the details.
- Click Save.
The new general ledger number becomes active right away.
Changing Existing Ledger Numbers
If you are setting up a new company in Celery, it's best to change the general ledger accounts to match your own accounts before you run payroll for the first time.
If you have already run payroll using the old general ledger number, you can still change it. But be careful: this will also change your payroll history.
After you make the change, the new general ledger numbers will show in the Reports tab. The old numbers will stay in the Documents tab. This is because those are PDF files, and PDFs don't change unless you reopen and close the payroll run again.
If you want to keep your history exactly as it is, don't change the old numbers. Instead, create new general ledger numbers and link your wage codes to those.
How to Change a General Ledger Number
- Go to Employer.
- Click the General Ledgers tab.
- Open the general ledger code you want to change (for example, "net wages").
Example: Say your own chart of accounts uses account number 11080 for "net wages to be paid." You can simply type in this number and save it. The wage code is already linked, so you don't need to do anything else with it.
From now on, that wage code will use your new general ledger number in the wage journal.
You can repeat this for every general ledger account. You can also add or remove wage codes if needed.
